The Best Apps For IT Contractors

The Best Apps For IT Contractors

Whether you are old hat or new to the role of IT Contracting, these apps will help you stay organised and on top of the admin side of your company. Leaving you more time to do what you do best…design, code and test.

Timesheet Apps

Tracking time while you work makes sense. It helps to reduce the time taken to create time sheets as well as being more accurate. With some apps you can even analyse how you spend your time to make you more productive.


Keeping track of expenses and submitting time sheets are an absolute necessity when it comes to getting paid correctly and on time. Harvest is an app that helps IT contractors keep on top of all of it. You can start and stop timers to get through your to do lists, reporting on what you tracked for that week accurately. It also manages to integrate into a whole host of other apps, working wherever you are. Harvest also converts your billable time directly into invoices so you can send them directly to either your clients or your recruitment agency.

Features: time and expense tracking, reporting, invoicing, timesheet approval, multiple app integration.

Cost: FREE


TimeCamp has extensive features that allow contractors to reduce the time spent creating time sheets. The module provides a dashboard of working hours and enables automated time tracking for contractors. It can also create different sub tasks in each projects. It has simple one-click time tracking as well as an efficient calendar integration.

Features: tracking time, exporting, integrations, billable time, budgeting, invoicing, schedule reports, timesheet approval.

Cost: $7.50 per month


TMetric is a lightweight app that allows you to track your time without any rigorous invoicing needs – so ideal for contractors. It can account for every minute you spend doing something if you need it to, but it also tracks your break-times too.

Features: time tracking, reporting, billable rates, task management, integrations, invoicing.

Cost: £4.00 per month

Invoicing Apps

Simplifying invoicing is essential for contractors to save both time and money. Ideally the software you use should be simple, adaptable and mobile, to ensure that invoices are created and tracked in a timely manner.


Quickbooks is a well known general invoicing app for small businesses which can help streamline your finances. It can also connect to your online bank to help cash flow. Perfect for invoices it can update and automate them all from a single dashboard. Additional plans have a self assessment tax facility for independent contractors.

Features: track income and expenses, track mileage, unlimited invoices, snap and sort receipts, connect to bank account, estimate income tax payments, HMRC self assessment.

Cost: £8.00 per month


Freshbooks is great for creating and sending small business invoices for freelancers and contractors (it also includes time sheets and tracking features too). It is well known for its impressive customer service and allows up to 50 clients to be invoiced.

Features: Unlimited proposals, automated invoices, scheduling late fees, payment reminders, tax reports, automated banking import, expense entries, customised invoices.

Cost: $25.00 per month


KashFlow is a UK-specific accounting app allowing users to track expenses, send invoices as well as having integrated software allowing direct linking to HMRC to avoid any missed tax returns.

Features: unlimited invoices, reconcile bank transactions, manage and submit VAT online, bank feeds, extensive reporting, manage purchases and expenses, track mileage.

Cost: £8.00 per month


Wave’s simple accounting software is great for managing and tracking business finances. It has an easy interface, great for simple invoicing. Wave is also completely free. Unlike other free programs,you won’t find limits on contacts, invoicing, or some of the other other features, although you will need to pay extra for professional bookkeeping.

Features: invoice in any currency, accept credit cards, personalise invoices, capture receipts, income and expense tracking, bank connection,

Cost: FREE

Document & Productivity Apps

For IT contractors, used to travelling to different sites every six months, it’s important to have a consistent place in which to add files and notes to your coding library. You never know when you might need to access information or resources when working remotely.



Trello is one of the most widely used productivity apps that allows contractors to schedule multiple tasks on a board alongside cards which can be placed, moved and edited. It is also completely shareable between users too. This is a useful app to view in calendar mode, where you are able to view how on track with projects you are and monitor your deadlines.

Features: unlimited personal boards, 10 team boards, 10MB file attachment capacity, automation, 2-factor security,

Cost: FREE

Dropbox Professional

Dropbox Professional is an upgrade from Dropbox, designed for professionals like contractors, freelancers and entrepreneurs, it enables them to share their work with different employers and partners in a useful, but also trackable way.

Dropbox Professional has all the features of Dropbox, but also additional tools, previously only available for business customers. It lets you store and share progress on your work and it comes with over 2TB of space.

Using a cloud storage service like Dropbox allows you to do so wherever you are, allowing lift, edit and share files from any device. It also includes significant security improvements over it’s standard app including remote device wipe, data protection, smart sync and expiring sharing links.

Features: 2TB storage, anywhere access, 120 day file recovery, shared link controls, Dropbox Paper, smart sync, email and chap support, file requests.

Cost: £199 per year for the Dropbox Professional Plan or FREE with Dropbox Plus


Fantastical is a strongly rated calendar app that allows users to visualise appointments, meetings and tasks and switch between them. It manages to sync with other services like Google, Microsoft and iCloud to organise time. There are few calendar apps that manage to make it easy to create events have cross platform capability and has an exceptional user interface.

Features: natural calendar integration, DayTicker, date and reminder.

Cost: £4.99

AscentPeople are here to make finding an IT Contracting role easier for busy developers. To find out more, or let us know you are looking for a new job or challenge, give us a call on  0161 913 2621.

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